On behalf of the Scientific Committee of the ISPN, thank you for submitting your work for presentation at the 45th Annual Meeting in Denver, USA. We have an on-line submission and evaluation process administered by Kenes; please take a moment to read the following simple guidelines.
All abstracts must be submitted on-line through the abstract submission system. Abstracts that are sent via e-mail or fax will not be included in the abstract assessment process by the Scientific Committee.
Abstract submission deadline has been extended until April 25, 2017.
Kindly note that the abstract submission system will be closed after this deadline.
Abstract Submission Guideline
- Please note that to enable the maximum number of presenters and to ensure diversity we aim to allow only one oral platform presentation per presenting author unless the circumstances are exceptional, i.e. very high quality abstracts and as adjudicated by the committee. Additional abstracts of course are welcome but will likely be allocated to poster presentations, or possibly a flash presentation. Keep in mind though that poster presenters will also get a chance to present their study to an audience in the poster sessions. Multiple abstracts from an institution are welcome and may be afforded more than one oral presentation if the presenting author is different.
- The presenting author assumes full responsibility for the contents of the abstract and must ensure that all other authors have approved the abstract before submission.
- The presenting author will be required to register for the congress in order to have acceptance of the abstract confirmed and submitted for publication in the journal's proceedings.
Preparation of Abstracts
Accepted abstracts will be scored by the scientific committee and those accepted for oral (platform or flash) presentation are published in the society's official journal Childs' Nervous System. Since there will be no editing of the abstracts prior to scoring, authors are required to avoid typing errors, misordering of names, incorrect spelling etc. as these create a negative impression for reviewers.
- All abstracts must be submitted in English.
- Category: A main category (see below) that is relevant for your abstract must be selected during the submission process. The Scientific Committee reserves the right to change the category during the abstract assessment process.
- Presentation type: As usual, abstracts will be considered either for
- oral: platform [8 minutes]
- oral: flash [3 minutes]
Your preference (oral or poster) should be indicated during the submission process. The Scientific Committee reserves the right to change the presentation type according to the requirements of the scientific programme. Poster presenters will have an opportunity to present their posters to a guided tour of all the posters.
- Title: Abstract title can contain a maximum of 250 characters.
- Author(s): First and last names, institutions, and e-mail addresses of the authors must be fully indicated correctly and in the right order. Abstracts of accepted oral presentations will be published in Childs' Nervous System with the indicated author and institution names without making any adjustments. Posters will be listed.
- Institution(s): The institution(s) of the authors should be indicated fully with the "department" and "institution" names while avoiding any abbreviations such as Dept., Inst., Hosp., etc. The institution and city should be written in lower case while the initials of each word are written in capitals (e.g. The Hospital for Sick Children).
- Abstract text: Abstract text should not exceed 300 words. The title of the abstract, authors' names, institutions and key words are not included in this limit.
The abstract should have four sections:
- Material and Methods
- Images, tables, diagrams and graphs are allowed for the abstracts, however they will not be published in the CNS Journal. Please upload images, tables, diagrams and graphs in to the system on the related section of the abstract submission system.
- Keywords: Keywords should not be included in any of the sections of the abstract text, and written only in the section dedicated for keywords. A maximum 5 keywords can be provided. All keywords should be written in lower case (e.g.: hydrocephalus).
- Please do not submit multiple copies of the same abstract.
- It is possible to make changes in the already submitted abstracts until April 25, 2017. It will not be possible to make changes after this deadline. Please get in contact with Ms. Mojca Rodic from the Congress Secretariat (email@example.com) for editing after submitting the abstract.
Please ensure that the e-mail address of abstract authors are entered correctly to enable the Congress Organizing Secretariat to communicate with you regarding the abstract. All information regarding the acceptance, any required adjustments, and scheduling will be communicated via e-mail to the abstract presenting author.
The abstract categories for 2017 will be as follows:
- Special topic: Epilepsy
- Special topic: Neurotrauma/Critical Care
- Special topic: Neuro-oncology
- Antenatal diagnosis and treatment
- Chiari malformation
- Peripheral nerve
- Nursing symposium
When the submission process is finalized, you will see your abstract under the heading "Submitted Abstract". If your abstract is not seen there, please kindly turn back and check the steps of your submission. Please be aware that the Scientific Committee will not receive "Not-Submitted Abstracts" and these therefore CANNOT be taken into consideration in the abstract evaluation process.
Upon submitting of your abstract an e-mail including the "Abstract Number" and "Title" of your abstract will be sent to the contact author who has submitted the abstract.
Evaluation Process and Acceptance Letters
All submitted abstracts will be scored by 3-4 members of the Scientific Committee following which the draft program will be drawn up. While scientific merit is the most important factor in evaluating an abstract, the program will also take into account other factors such as the topic, geographic representation etc.
Acceptance letters will be sent by Monday, 22 May 2017 via e-mail. Relevant information about your abstract's presentation including the presentation date, time, venue, presentation number will be included in the acceptance letters.
**** The presenting author of the abstract must be registered for the congress
by Friday, 2 June, 2017.****
Note: Due to high amount for abstracts submitted the acceptance letters will be sent at the latest by 30 May, 2017. The registration date will be extended until 9th June.
**** Abstracts submitted by presenting authors who do not register for the congress and pay the registration fee by this deadline will be removed from the final programme and will not be published in Childs' Nervous System.****
Thank you for submitting your work for consideration. We look forward to meeting you for what promises to be a fabulous meeting in Denver! Please make contact with us directly should you have any specific enquiries.
Scientific Committee Chair
Anthony Figaji, firstname.lastname@example.org
Kenes Turkey, Scientific Programme Coordinator
Mojca Rodic, email@example.com